If you are an employer with multiple hourly workers, it can be challenging to calculate pay if they work only a fraction of an hour. To pay employees working for partial hours, you need to know how to convert minutes for payroll. Failing to convert minutes when calculating pay causes errors and creates more work on the back-end.
However, it's simple if you know how to express minutes as decimals. Once time worked is converted into decimal form, such as 4.35 hours, you can multiply by the pay rate and find total wages due. To calculate the actual time worked, you need to total the hours and minutes between your employee's starting and ending times for each workday. The timesheet below provides a good example of the information you'll start with before converting minutes to decimal form. Sometimes you need to know the total time in hours, minutes, or seconds and you need to convert.
There are a few ways to convert a time to decimal like this. The calculator above is the easiest way, but there are some simple formulas to convert the time in different units. Contrary to what some find difficult, converting minutes for payroll is easy. It just depends on whether you use rounded or actual hours worked, how you track working hours, and what tools you use to calculate. Your main goal is to translate time worked into decimal form, so you can multiply by your employee's pay rate and find how much you owe in wages.
Another common type of decimal time is decimal hours. In 1896, Henri de Sarrauton of the Oran Geographical Society proposed dividing the 24 hours of the day each into 100 decimal minutes, and each minute into 100 decimal seconds. Although endorsed by the Bureau des Longitudes, this proposal failed, but using decimal fractions of an hour to represent the time of day instead of minutes has become common.
Although you can convert seconds to minutes and seconds in Excel, it can be a bit tricky to convert and display times in combined units . Because time is calculated in Excel as a fraction of a day, you can convert fractions to appropriate time increments by combining calculations and custom number formatting. In the two examples we just reviewed, the difference between converting minutes to decimals the wrong way versus the right way is that you short pay an employee for $3.52.
To be sure you're not over or underpaying your employees, you must convert minutes worked into decimals. To perform the conversion, you can use payroll software like Gusto, an online time calculator, free minute conversion chart or a Google Sheets Minute Conversion Template. None of us would want to calculate time in Excel if we had to read the results as fractions of a day. So Excel provides number formats that display input entries and computed results as hours and minutes, or times of day. If you or an employee used custom time formats in Excel, you can convert them to decimals simply by changing the format.
How To Convert Fraction Hours To Minutes Highlight the cells, right-click them and then select "Format Cells." Under the Number tab, select "Number." Further on in this tutorial, you will find the detailed explanation of the first way and formula examples demonstrating the other technique. Converting minutes to decimals is as simple as dividing minutes by 60.
The good news is you can skip that step if you use our minute conversion chart. In the chart, simply find the minutes worked, between one and 60, and the decimal equivalent will be to its immediate right. For instance, the decimal equivalent of 1 is 0.02. Once you have the decimal, add it to the number of hours worked. Time calculations are a combination of simple arithmetic and formatting.
The arithmetic simply adds, subtracts, multiplies and divides ordinary numbers. The formatting displays the entries and computed results as hours, minutes and seconds rather than decimal numbers. The tutorial demonstrates different ways to convert time to decimal in Excel. You will find a variety of formulas to change time to hours, minutes or seconds as well as convert text to time and vice versa. Time can be expressed either as fractions, decimals, or as minutes and hours.
In order to calculate payroll, time needs to be in decimal form so that it can be multiplied by an employee's pay rate. A great way to track employee hours and convert minutes to decimals is by using payroll software. You can take this calculation one step further by adding dates too. This process is helpful if you have work shifts that go more than 24 hours or include two days within a single shift. To do this, set the time in and time out columns to be Date Time format.
If you got any questions, suggestions, or feedback related to this article you can comment below. You can also have a look at our other useful articles on Excel functions & formulas on this website. Excel has a unique way of storing time through serial numbers, making it possible to perform mathematical operations and conversions to values of time.
This step by step tutorial will assist all levels of Excel users in converting Excel time to decimal hours. Time, of course, is an exception because it's based on 12. The day and the night are each 12 hours, while hours and minutes are divided into 60 . While we can all calculate times quite easily, converting the 12-based system into the 10-based decimal system can often be a chore.
Click in cell E2 and enter a formula to convert the total minutes into hours and tenths of an hour. Gradually build the formula one piece at a time by separating the logic into steps. A professional service firm bills a client by multiplying the time each employee works on the client by the employee's hourly rate and summing the results. Most firms convert a fraction of an hour into tenths of an hour. For example, five hours and 36 minutes becomes 5.6 hours.
If you have a spreadsheet with the total time in minutes that each employee spent on a client, you can convert it to tenths of an hour using a spreadsheet such as Excel. You can combine calculations and custom number formatting to display minutes and seconds in Excel. Now you're ready to use the time you converted into decimal form to calculate how much you need to pay your employee. Let's assume the employee's hourly wage is $14.25.
If you have a lot of conversions then one column for the decimal values and another column for a formula dividing by 24 will suffice. Just change the formatting for the second column. The example above shows three columns for illustrative purposes and is not very practical. Convert a time or duration to the total hours, minutes, or seconds in decimal form.
The calculator will add the input hours, minutes and seconds and output the totals as a decimal. Use the above simple formula to convert decimals to minutes in Google Sheets. I know you are probably new to this formula which uses the Value and theSubstitute functions. Here I am providing you the possibly simplest formulas to help you convert decimals to minutes and minutes to decimals in Google Sheets. Learning to know how to convert decimals to minutes and minutes to decimals in Google Sheets is very important. It can help you to prepare payrolls, employee final settlements, and to check rental bills etc.
Another method uses simple multiplication of the time value with the number of hours, minutes, and/or seconds in a day. Time values in Google Sheets are stored internally as decimal values, where 24 hours are represented with the value, 1.0. Therefore to represent one hour, we use the value 1/24. So, to convert the time value to a decimal using this method, we need to first get hold of its internal value using the TIMEVALUE function.
The easiest way to convert time to decimal in Excel is to times the original value by the number of hours, seconds or minutes in a day. In this tutorial, I will show you some examples of converting time to a decimal using formulas (i.e, converting time to hours, minutes, and seconds). Excel has several custom formatting options for duration of time, and it will recognize most times you enter, provided you use a colon between the hours, minutes and seconds. Converting time to decimal format just involves basic division. There are 24 hours in a day, 60 minutes in an hour and 60 seconds in a minute. As you see, the formulas with cell references and corresponding text strings deliver identical results.
Also, please notice the left alignment of time strings in cells A2 and A6 and right-aligned converted time values in column D. Working with Time in Microsoft Excel | Time Functions and Conversion Do you need to add or subtract time in Excel? Some time calculations are easy, but depending on how the time is entered, you may need to use the TIME function or formula to add or subtract time. For example, if you have 9am in B2, and in cell C2, you have 3, for three hours, you can't add them with B2+C2 and get the correct answer without the TIME function.
The second example has cells B5 and B6 set to Duration, with custom units set to display only hours and minutes. The display is automatically rounded to the nearest minute, but the actual value contained in the cell keeps the extra seconds. Convert text to military time, Go to Format|Cells and select Number tab, then go to the Time category. When Excel converts the text to a time value, it doesn't automatically apply a format to the result - it simply stores the number that your time value represents. What you're seeing in the Result row is the time in B4 expressed as a fraction of 1 day. The standard settings are in the Format Cells dialogue box.
To use them, select the cells to format, right-click and choose Format Cells from the menu. Go to the "Number" tab and click "Time" in the category list. The sample previews how each will display your data.
In payroll calculations, you need to multiply the employee's pay rate by the decimal form. If you're tracking your employee's time in Timesheets.com, you'll see both the numbers on the timesheet and just the decimal numbers on reports. Say your employee worked 10 hours and 13 minutes. You multiply 10.13 by their hourly rate to get their gross wage. This is the incorrect way to convert minutes for payroll. Read on to learn all about converting minutes for payroll, including payroll conversion steps to follow and methods for tracking converted minutes.
If you want to pay hourly employees for partial hours worked, you need to learn how to convert minutes for payroll. Note, if you are adding these manually, Excel may try to change them to dates. You'll need to set the cell formatting to "Text" for the spreadsheet to leave the columns un-modified.
Times – times are treated as fractions of a day. When dealing with times and durations such as hours and minutes, you are working with fractions . It would be very desirable that all divisions, for example of the livre, the sou, the toise, the day, the hour, etc. would be from tens into tens. Further, the new tierce would be divided into 1000 quatierces, which he called "microscopic points of time". He also suggested a week of 10 days and dividing the year into 10 "solar months". Converting a number or decimal or fraction is very easy to do with Microsoft Excel.
Technically Excel will convert any input data into a percentage by multiplying it by 100 & adding a percentage symbol on the right if you opt to choose percentage formatting. But you can also convert a number directly to a percentage value without letting it be multiplied by 100 in Excel. Here are some useful & basic methods I've tried to illustrate how you can do them both. In simple words, We need to get the time difference in hours using Excel MOD function and then we need to represent it in the decimal format. The TIMEVALUE function automatically converts the given time value to a number. You can then use this number and simply multiply it with the total number of hours in a day.
This will give you a decimal representation of the number of hours in the given time value. Among the gifts the ancient Greeks bestowed on civilization, the familiar circular clock face and the hour, minute and second system of measuring time are among the most important. You have to do a tiny bit of extra math if you want to express the fraction in hundredths, which is usually more useful than a raw fraction. There are other functions and calculations you can use to calculate time but the strategies we've used here are useful for many scenarios. Working with time can be tricky and if start times and end times are not entered correctly, you won't be able to calculate time differences.
Thankfully Excel has some awesome formulas, you can easily convert time to decimal values. I know I'm asking a lot here but could you explain how to convert "Duration in seconds " to a readable format of years,months,weeks,days,seconds in Excel? I see all sorts of ways to convert date to date, etc but not "duration" of time in seconds! I need a way to convert it into a readable format of years, months, weeks, days, hours and seconds. I can do it in Perl, C and others but not in Excell. If your time formulas and calculations do not work right, time values formatted as text is often the cause.
The fastest way to convert text to time in Excel is using the TIMEVALUE function. If any of the above formulas returns a value formatted as time, simply change the cell's format to Generalto display it as a number. Click OK. Now the decimal hours have been converted to time format. The differences that arise with rounding your employees' working hours can add up over time.
In our example, it was in the employee's favor, which meant you would be paying for more time than was actually worked. To calculate actual hours worked, you need the total hours and minutes for each employee for the pay period. Instead, you need to follow certain steps for converting the minutes to a decimal. Keep reading to find out the correct way to convert minutes for payroll. There's a right way and a wrong way to convert minutes for payroll.
If you're not converting minutes, you might be overpaying and underpaying employees. One of the most useful aspects of spreadsheet programs is how flexible they are. A spreadsheet can serve as a database, calculation engine, platform for statistical modeling, text editor, media library, to-do list, and more. One common use for spreadsheets, including Google Sheets, is to track hourly employee time schedules or billable hours.
